Exhibitor Deadlines Checklist and Reminders

To get the most out of your experience at Expo! Expo!, you will need quality planning and logistics. Please refer to the reminders and checklist by clicking the button below to assist with optimizing your Expo! Expo! investment.


Friday, 10 November – Island Exhibit Design Plans

Friday, 10 November – Meeting Room Request

Friday, 10 November – Exhibitor Hospitality Form

Friday, 10 November – Exhibitor News Form

Friday, 10 November – Exhibitor Appointed Contractor (EAC) Notification Form

Friday, 10 November – Exhibitor Appointed Contractor (EAC) Insurance Form

Friday, 10 November – Extended Hours Work Request Form

Friday, 10 November – Exhibitor Liability Insurance Certificates Due (by email) 

Monday, 20 November – CEIR: Silent Auction Submission Form


Monday, 13 November – Courtyard Dallas Downtown/Reunion District 

Monday, 13 November – Hyatt Regency Dallas 

Monday, 13 November – Omni Dallas Hotel (headquarters hotel)


Tuesday, 7 November – Photography – Oscar & AssociatesOrder Here

Friday, 10 November – In-Booth Video Recording – CNTVOrder Here

Monday, 13 November – Exhibit Furnishings – CORT Trade Show FurnishingsOrder Here

Monday, 13 November – Compressed Air/Water/Drainage

Monday, 13 November – Electrical – GESOrder Here

Monday, 13 November – Flooring – GESOrder Here

Tuesday, 14 November – AV – Grit Productions and ExpositionsOrder Here

Tuesday, 14 November – Catering – Sodexo LiveOrder Here

Tuesday, 14 November – Internet, and Telecom – Smart City Order Here

Friday, 17 November – Plants and/or Floral – Convention Plant CreationsOrder Here

Monday, 27 November – Lead Retrieval – Swapcard Information Here

Monday, 4 December Purchase Exhibitor General Liability Insurance – Risk StrategiesOrder Here


Thursday, 26 October – Advanced to Warehouse (first day to begin arriving).

Monday, 13 November – Discount Deadline Date for Orders Received with Payment.

Wednesday, 22 November – Last day for Advance Shipments to arrive at Warehouse without surcharges.


Beginning Sunday, 3 December, only booth staff personal and full meeting exhibiting suppliers will be provided access to the show floor. Save time on Site! Be sure to have all your booth staff registered before Expo! Expo! starts.

Contact Beverly Elliott, CEM, belliott@iaee.com for more information.