Exhibitor Deadlines Checklist and Reminders
To get the most out of your experience at Expo! Expo!, you will need quality planning and logistics. Please refer to the reminders and checklist by clicking the button below to assist with optimizing your Expo! Expo! investment.
IAEE FORMS DEADLINES:
Friday, 10 November – Island Exhibit Design Plans
Friday, 10 November – Meeting Room Request
Friday, 10 November – Exhibitor Hospitality Form
Friday, 10 November – Exhibitor News Form
Friday, 10 November – Exhibitor Appointed Contractor (EAC) Notification Form
Friday, 10 November – Exhibitor Appointed Contractor (EAC) Insurance Form
Friday, 10 November – Extended Hours Work Request Form
Friday, 10 November – Exhibitor Liability Insurance Certificates Due (by email)
Monday, 20 November – CEIR: Silent Auction Submission Form
HOTEL RESERVATION DEADLINES:
Monday, 13 November – Courtyard Dallas Downtown/Reunion District
Monday, 13 November – Hyatt Regency Dallas
Monday, 13 November – Omni Dallas Hotel (headquarters hotel)
SERVICE CONTRACTORS DEADLINES:
Tuesday, 7 November – Photography – Oscar & Associates – Order Here
Friday, 10 November – In-Booth Video Recording – CNTV – Order Here
Monday, 13 November – Exhibit Furnishings – CORT Trade Show Furnishings – Order Here
Monday, 13 November – Compressed Air/Water/Drainage
Monday, 13 November – Electrical – GES – Order Here
Monday, 13 November – Flooring – GES – Order Here
Tuesday, 14 November – AV – Grit Productions and Expositions – Order Here
Tuesday, 14 November – Catering – Sodexo Live – Order Here
Tuesday, 14 November – Internet, and Telecom – Smart City – Order Here
Friday, 17 November – Plants and/or Floral – Convention Plant Creations – Order Here
Monday, 27 November – Lead Retrieval – Swapcard – Information Here
Monday, 4 December – Purchase Exhibitor General Liability Insurance – Risk Strategies – Order Here
SHIPPING DEADLINES:
Thursday, 26 October – Advanced to Warehouse (first day to begin arriving).
Monday, 13 November – Discount Deadline Date for Orders Received with Payment.
Wednesday, 22 November – Last day for Advance Shipments to arrive at Warehouse without surcharges.
BOOTH STAFF REGISTRATION:
Beginning Sunday, 3 December, only booth staff personal and full meeting exhibiting suppliers will be provided access to the show floor. Save time on Site! Be sure to have all your booth staff registered before Expo! Expo! starts.
Contact Beverly Elliott, CEM, [email protected] for more information.