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Education Committee Presentation Review and Selection Process

The IAEE Education Committee consists of members that are recognized as industry leaders with many years of industry experience. The committee’s role is to review, plan and evaluate IAEE’s education programming for Expo! Expo! IAEE’s Annual Meeting and Exhibition.

The selection process involves a review of every complete presentation submitted prior to the deadline. Completed submissions include profile information for each speaker (i.e., bio, photo, references), session descriptions and actionable learning objectives.

All presentations are selected based on the information submitted. Those who submit are expected to follow all instructions carefully and provide all requested information. Incomplete submissions will not be considered. Proper grammar, punctuation, etc. is also looked at during this process.

Typically, more presentations are submitted than can be accepted. Only the best presentations are selected for Expo! Expo! IAEE’s Annual Meeting and Exhibition.

Be a Part of the 2025 Expo! Expo! & Share Your Knowledge!

Are you a subject matter expert or do you have knowledge that could make a difference in our industry? Will your knowledge teach and inspire others to build and create better and more engaging trade shows and events? Be a part of IAEE’s 2025 Expo! Expo! Annual Meeting & Exhibition.

Expo! Expo! is a diverse, interactive experience that fosters an environment of thought leadership, best practices, and innovation. Expo! Expo! is the industry’s foremost face-to-face network for exhibition and event industry professionals and the gateway to the decision-makers for the $91 billion exhibitions and events industry, with ninety-one percent of attendees having a role in purchasing decisions. Attendees include owners, executives, directors, and managers from organizations that organize a wide variety of events, including many of the largest exhibitions in North America and from over fifty countries worldwide.

IAEE calls on you to share knowledge and business expertise through a unique and valuable speaking opportunity. You are invited to submit an education session proposal for presentation at the 2025 Expo! Expo! IAEE’s Annual Meeting and Exhibition 8-10 December in Houston, TX.

READ THIS PAGE BEFORE SUBMITTING YOUR PROPOSAL. SUBMISSION BUTTON IS AT THE END OF THIS PAGE.

Call for Presentations is Open Through 4 June!

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Please read the information below before proceeding to submit a proposal below.

The Expo! Expo! Call for Presentations is open through 4 June!

Criteria to Submit

  • ORGANIZERS – Member and non-member organizers may submit for consideration to present.
  • MEMBER SUPPLIERS – IAEE member suppliers who are paid exhibitors at Expo may submit for consideration to present and are required to include an organizer as a co-presenter in a case-study format presentation. The organizer may be either an IAEE member or a non-member organizer and should be the main presenter of content during the presentation.
  • NON-MEMBER SUPPLIERS – Non-member suppliers who are paid exhibitors at Expo may submit for consideration to present and are required to include an organizer as a co-presenter in a case-study format presentation. The organizer may be either an IAEE member or a non-member organizer. Non-Member Suppliers who are NOT exhibiting cannot speak at the event.
  • External Speakers Policy – Non-Industry Professional Speakers may submit for consideration to present. These are outside professional speakers whose primary business is speaking and who are not members of IAEE. IAEE has full discretion on who qualifies for this category of speaker.

Presentation Selection Criteria

Presentation submissions are evaluated on the following criteria:

  1. Complete presentation submission, submitted by the deadline.
  2. The session learning level is appropriate for the audience and topic.
  3. Identification of three actionable learner outcomes that follow the sentence: After participating in this session, attendees will be able to:
  4. Content is focused, current, practical, or innovative and should allow attendees the opportunity to apply learning in real life situations.
  5. Education may be considered and delivered in various formats depending on the final format of the event. See below for specific formats for various types of session submissions.

IAEE’s Target Audiences

Presentations must be tailored to IAEE’s target audiences and to one of the suggested topic areas.  See topics below.

  • B2B, B2C & LIVE Event Organizers
  • Exhibitors
  • Sales & Marketing Professionals

 

Session Delivery Formats

These sessions will be delivered onsite, in-person, at the George R. Brown Convention Center. 

  • General Education Session Workshops
    • 45-minute or 60-minute informative sessions involving 1-2 presenters max, which include valuable key content and takeaways relevant to your content area where attendee learning can be applied immediately upon completion of the session, in an attendee’s role, position, or scope of work.
    • Should include an audience engagement during a portion of the session.
  • Panel Discussions
    • Discussion or interview format of 45-60 minutes involving 3 panelists and 1 moderator who leads the discussion. Typically it does not include the use of ppt slides but can be considered.
  • Case Study Sessions
    • This would be 45–60-minute presentations that showcase a real-life event or scenario with challenges, solutions, and tips. A maximum of 3 presenters is allowed.

2025 Content Tracks

Captivate, Engage, Elevate: The Ultimate Marketing Playbook 

This content is designed to provide attendees with a deep understanding of the latest trends, best leading practices, and cutting-edge strategies for successful marketing in today’s fast-paced business environment. Explore a wide range of topics, from digital marketing and content creation to brand management, attendee acquisition, and customer engagement. Gain practical knowledge for leveraging the latest marketing techniques to drive business growth and success.

Monetize & Maximize: Sales and Sponsorship Mastery 

Content that delivers practical tactics and methods for identifying, building, and enhancing exhibitor and sponsorship opportunities, while recognizing new revenue opportunities and developing your selling skills to meet ongoing customer needs. This track will cover a wide range of topics, from sponsorship activation and sales prospecting to sales team management and measurement.

Event Excellence: Elevating Design, Operations and Engagement 

A comprehensive exploration of the strategic and operational nuances of trade shows and events. Content will consist of actionable takeaways and creative ideas for elevating the planning and execution of exhibitions. Topics may include contracting, safety protocols, sustainability practices, cost-effective methods and experiential design principles that redefine the impact of face-to-face meetings.

Forward Thinking: Innovations and Insights Shaping the Future 

This track is curated to equip participants with forward-thinking perspectives relevant to workforce development, data analysis, and the trends and research that are shaping the future of exhibitions and trade shows. Attendees will gain valuable tools and insights to effectively adapt their events, ensuring they remain ahead of the curve and consistently deliver value to their stakeholders.

The Power of AI’s Impact on Event Evolution 

This track highlights hands-on applications and tips for integrating AI-driven solutions into trade show operations. Discover how to optimize resource allocation, increase productivity, reduce costs, streamline logistical processes and enhance the overall attendee experience.  Led by show organizers, these sessions will offer the latest resources and tools as show organizers share real world applications, case studies and examples of how AI technology has been successfully implemented in their organizations or shows using AI applications and/or vendor technologies.

Learning Level Definitions

Executive (C Level – Senior Executive – VP)

  • The learner assumes an advanced understanding of the industry.
  • The learner holds a position at an executive level and is looking for strategic learning and networking with peers.
  • A session at this level might cover strategic and complex ideas, research, technologies, and subjects and are best suited for experienced professionals in the industry.

Manager (Manager – Director)

  • The learner assumes solid knowledge of the concepts of the industry.
  • The learner has a high level of competence in managing shows and directing projects and people.
  • A session at this level might describe systems and procedures of moderately complex topics.

Staff (Administrative – Coordinator – Student)

  • The learner assumes basic knowledge of concepts of the industry.
  • The learner has basic knowledge and skills but may or may not manage shows or people.
  • A session at this level presents an overview of concepts and features and is best suited for newer professionals.

Submission Instructions

Incomplete submissions will not be reviewed. If you have more than one presenter, please provide all the information for all presenters being considered in the proposal.